Format Efficient Progress Reports

Spend less time updating your boss about the status of your team’s projects. Follow this simple template:

  • Title. [insert project or task name] Progress Report
  • Date. Include the report’s date and the time period it covers.
  • Status. State the stoplight status (green, yellow or red).
  • Overall metric. Example: Use the heading “Percent Complete” and provide actual versus plan percentages.
  • Executive summary. List all the major points in your report.
  • Progress of components. This section contains every detail about every part of the project. Include developments, accomplishments and future plans. List your roadblocks and the work being done to clear them.
  • Next report due date. Establish a timeline for the next report and stick to it.

— Adapted from “How to Write a Progress Report,” F. John Reh, About.com Management, http://management.about.com.

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