If you’re the leader of hundreds of employees spread across dozens of business units, keeping on top of everything can be a challenge. Below are some additional tips everyone can use to home in on what’s important and avoid information overload:
- Streamline the incoming flow. Define the key metrics you need to run your organization. Eliminate “nice to know” data and focus on the information that you can and should act on.
- Start with the bottom line. Train team members to submit reports and other information with the most important points at the top. For lengthy documents, require one-page executive summaries that include recommendations and the reasoning behind those choices. You can read further or ask for more detail if necessary.
- Specify the format. Channel information in a way that prioritizes it. Require standard subject lines for regular reports so that you can set email filters to automatically put them in folders. Clarify to your staff when to send an email, when to pick up the phone and when to come to your office, based on how important a development is.